The Energized Woman Privacy Policy

Your privacy matters to us. This Privacy Policy explains how we collect, use, and protect your personal data when you interact with our website and services.


Who We Are (Data Controller)

The Energized Woman is the data controller responsible for your personal data.

Location: Calgary, Alberta, Canada
Contact: daina@theenergizedwoman.com


What Personal Data We Collect

We may collect and process the following types of personal data:

Personal Information

  • Name

  • Email address

Health & Wellness Data (Sensitive Data)

  • Responses to health questionnaires

  • Symptom assessments and scoring

  • Coaching notes

  • Email communications related to your health

Technical & Usage Data

  • IP address

  • Browser type

  • Pages visited and time spent on site

Communication Data

  • Messages sent via forms, email, or scheduling tools


How We Collect Your Data

We collect data when you:

  • Sign up for emails or content

  • Purchase a product or service

  • Complete health questionnaires (via Google Forms)

  • Book appointments (via Calendly or Google Calendar)

  • Communicate with us via email, Google Meet or Zoom


How We Use Your Data (Legal Basis)

We only process your data when we have a lawful basis.

We use your data to:

  • Deliver personalized health and nutrition services

  • Communicate with you

  • Process payments

  • Maintain internal records and assessments

  • Improve our services and client experience

Legal bases include:

  • Explicit consent (for health data and email marketing)

  • Contractual necessity (to deliver services you purchase)

  • Legitimate interests (to operate and improve our business)


Sensitive Health Data

As part of our services, you may provide personal health information.

We:

  • Only collect this data with your explicit consent

  • Use it solely to provide personalized recommendations and services

  • Store it securely within Google Workspace (Google Docs and Google Sheets)

You may withdraw your consent at any time by contacting us. This may affect our ability to continue providing services.


Marketing Communications

If you opt in, you may receive emails including:

  • Educational content

  • Updates and insights

  • Offers and services

We use ActiveCampaign to manage email communications.

You can unsubscribe at any time using the link in any email.

We rely on consent as the legal basis for email marketing.


Payments

Payments are securely processed through:

  • Stripe

  • ThriveCart

We do not store or have access to your full payment details.


Scheduling & Communication Tools

We use the following tools to deliver services:

  • Calendly or Google Calendar for booking appointments

  • Zoom or Google Meet for client sessions

  • Google Workspace (Google Docs, Sheets, Forms, Gmail) to store and manage client information


Website & Hosting

Our website is hosted on Squarespace.

Squarespace may collect technical data such as IP address and browsing activity to support website functionality and analytics.


Social Media Platforms

We use:

  • Facebook

  • Instagram

If you interact with us on these platforms, your data is also subject to their respective privacy policies.


Sharing Your Data

We do not sell or rent your personal data.

We may share your data with trusted third-party providers listed above, solely to operate our business and deliver services.

All third parties are required to handle your data securely and in accordance with applicable laws.


International Data Transfers

Some of the tools we use may process your data outside of Canada.

Where this occurs, we ensure appropriate safeguards are in place to protect your data, such as contractual protections or equivalent standards.

Cookies and Tracking

Our website uses cookies to:

  • Ensure proper site functionality

  • Understand how visitors use the site

We use the default cookie banner provided by Squarespace, which allows you to manage your cookie preferences.

You can also control cookies through your browser settings.


Data Retention

We retain personal data only as long as necessary to:

  • Provide services

  • Maintain records

  • Comply with legal obligations

Client records may be retained for a reasonable period following the end of services for administrative and legal purposes.


Your Rights

You have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to or restrict processing

  • Request transfer of your data

You also have the right to lodge a complaint with a data protection authority.

To exercise your rights, contact us at:
daina@theenergizedwoman.com


Data Security

We take appropriate measures to protect your personal data from unauthorized access, loss, or misuse.

However, no method of transmission over the internet is completely secure.


Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices.


Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.


Contact

If you have any questions about this Privacy Policy or your data, contact:
daina@theenergizedwoman.com


Changes to our Privacy Policy

We reserve the right to change our Privacy Policy.  Any changes made will be posted to this page.  Policy changes will only apply to information collected after the date of the change.

This Privacy Policy was last updated March 17, 2026.

Your Consent

In using our site, you agree to our Privacy Policy.


Questions and feedback

We welcome your questions, comments and feedback about privacy. Please send us any and all feedback pertaining to privacy or any other concern to daina@theenergizedwoman.com.